LAST UPDATED: June 3, 2018
This Security Statement applies to the products, services, websites and apps offered by ProLinked Inc. and their affiliates, which are branded as “ProLinked” except where otherwise noted. We refer to those products, services, websites and apps collectively as the “services” in this Statement. This Security Statement also forms part of the user agreements for ProLinked customers.
ProLinked’s information systems and technical infrastructure are hosted within world-class, SOC 2 accredited data centers. Physical security controls at our data centers include 24×7 monitoring, cameras, visitor logs, entry requirements, and dedicated cages for ProLinked hardware.
ProLinked Apply are compliant with the Payment Card Industry’s Data Security Standards (PCI DSS 3.2) and can therefore accept or process credit card information securely in accordance with these standards. ProLinked re-certifies this compliance annually. ProLinked is also working towards ISO 27001 certification.
Access to ProLinked’s technology resources is only permitted through secure connectivity (e.g., VPN, SSH) and requires multi-factor authentication. Our production password policy requires complexity, expiration, and lockout and disallows reuse. ProLinked grants access on a need to know on the basis of least privilege rules, reviews permissions quarterly, and revokes access immediately after employee termination.
ProLinked maintains and regularly reviews and updates its information security policies, at least on an annual basis. Employees must acknowledge policies on an annual basis and undergo additional training such as HIPAA training, Secure Coding, PCI, and job specific security and skills development and/or privacy law training for key job functions. The training schedule is designed to adhere to all specifications and regulations applicable to ProLinked.
ProLinked conducts background screening at the time of hire (to the extent permitted or facilitated by applicable laws and countries). In addition, ProLinked communicates its information security policies to all personnel (who must acknowledge this) and requires new employees to sign non-disclosure agreements, and provides ongoing privacy and security training.
Dedicated Security Personnel
ProLinked also has a dedicated Trust & Security organization, which focuses on application, network, and system security. This team is also responsible for security compliance, education, and incident response.
Vulnerability Management and Penetration Tests
ProLinked maintains a documented vulnerability management program which includes periodic scans, identification, and remediation of security vulnerabilities on servers, workstations, network equipment, and applications. All networks, including test and production environments, are regularly scanned using trusted third party vendors. Critical patches are applied to servers on a priority basis and as appropriate for all other patches.
We also conduct regular internal and external penetration tests and remediate according to severity for any results found.
We encrypt your data in transit using secure TLS cryptographic protocols. ProLinked and Wufoo data is also encrypted at rest.
Our development team employs secure coding techniques and best practices, focused around the OWASP Top Ten. Developers are formally trained in secure web application development practices upon hire and annually.
Development, testing, and production environments are separated. All changes are peer reviewed and logged for performance, audit, and forensic purposes prior to deployment into the production environment.
ProLinked maintains an asset management policy which includes identification, classification, retention, and disposal of information and assets. Company-issued devices are equipped with full hard disk encryption and up-to-date antivirus software. Only company-issued devices are permitted to access corporate and production networks.
Information Security Incident Management
ProLinked maintains security incident response policies and procedures covering the initial response, investigation, customer notification (no less than as required by applicable law), public communication, and remediation. These policies are reviewed regularly and tested bi-annually.
Despite best efforts, no method of transmission over the Internet and no method of electronic storage is perfectly secure. We cannot guarantee absolute security. However, if ProLinked learns of a security breach, we will notify affected users so that they can take appropriate protective steps. Our breach notification procedures are consistent with our obligations under applicable country level, state and federal laws and regulations, as well as any industry rules or standards applicable to us. We are committed to keeping our customers fully informed of any matters relevant to the security of their account and to providing customers all information necessary for them to meet their own regulatory reporting obligations.
Information Security Aspects of Business Continuity Management
ProLinked’s databases are backed up on a rotating basis of full and incremental backups and verified regularly. Backups are encrypted and stored within the production environment to preserve their confidentiality and integrity and are tested regularly to ensure availability.
Keeping user data secure also requires that users maintain the security of their account by using sufficiently complicated passwords and storing them safely. Users should also ensure that they have sufficient security on your own systems.
Logging and Monitoring
Application and infrastructure systems log information to a centrally managed log repository for troubleshooting, security reviews, and analysis by authorized ProLinked personnel. Logs are preserved in accordance with regulatory requirements. We will provide customers with reasonable assistance and access to logs in the event of a security incident impacting their account.
“ProLinked aims to create a platform that connects athletes to coaches, scouts, and agents for athletes looking to enhance their visibility.”